Finance and accounting
Chart of accounts, journals, receivables, payables, budgeting, bank reconciliation and management reporting.
ERP CONSULTING / NAIROBI, KENYA
Systems that keep the work moving.
Legend Soft Limited helps organisations run better with ERPNext, Frappe, custom applications, Duka.plus POS, a hotel and restaurant POS with bookings and rooms, school and hospital management systems, biometric integrations, stock-taking and connected business systems.
LEGEND SOFT LIMITED
Practical implementation, integration and support for the details behind your business.
P.O. BOX 45880-00100
Nairobi, Kenya
OUR POSITION
Good systems give good work somewhere to go.
We bring finance, stock, sales, people and operations into a clearer working rhythm. The result is not technology for its own sake, but better information for better decisions.
ERPNext AND FRAPPE
A complete view of the business, built in practical stages.
We configure and extend ERPNext around the way your organisation already works. Our ERPNext work covers discovery, implementation, configuration, customisation, migration, training and ongoing support. We help teams move from disconnected spreadsheets and isolated systems to one accountable operating picture. Read the full ERPNext service page
Buying and selling
Suppliers, customers, quotations, purchase orders, sales orders, invoices, payments and delivery workflows.
Stock and warehouses
Item masters, batches, serial numbers, warehouse controls, stock movement, valuation and reorder levels.
CRM and customer work
Lead management, opportunities, customer records and a clearer path from enquiry to fulfilled order.
HR and payroll
Employee records, leave, attendance (including biometric integrations), payroll preparation and people operations workflows.
Projects and service
Tasks, timesheets, project costing, service follow-up and visibility across delivery teams.
Manufacturing
Bills of materials, work orders, material planning, job cards and production reporting.
Customisation and training
Frappe apps, reports, print formats, roles, permissions, data migration, user training and support.
CONNECTED OPERATIONS
Bring the systems around ERPNext into one conversation.
Integration should reduce duplicate entry and make trusted information available where the work happens. We plan interfaces around approvals, reconciliation, customer experience, compliance and the people responsible for each record. Read the full integrations page
M-Pesa collections and payments
Bank account and statement workflows
eTIMS invoicing and compliance workflows
Pesapal and online payment channels
Payment gateways and customer checkout
WhatsApp notifications and customer messaging
Biometric attendance and access control devices
AI assistants, summaries and reporting
DUKA.PLUS POS
Sales and stock at the point of work.
Duka.plus POS supports the daily rhythm of retail: selling, pricing, receipts, returns and stock movement. We help connect the shop floor to purchasing, warehouse balances, cash reconciliation and finance so owners can see what is actually happening.
STOCK-TAKING CONSULTANCY
Count carefully. Decide confidently.
We help organisations plan stock counts, organise fieldwork, reconcile physical results with system records and turn variances into actions for purchasing, finance, warehouse teams and management.
SCHOOL MANAGEMENT SYSTEM
Run the whole school year in one system.
We implement a school management system covering admissions, student records, fee invoicing and collection, timetabling, attendance, examinations and results, and parent communication. Where needed, it connects back to ERPNext for finance, procurement and reporting, giving school administrators one dependable picture of the term.
HOSPITAL MANAGEMENT SYSTEM
Patient care, backed by dependable records.
We implement a hospital management system covering patient registration, appointments and scheduling, billing and invoicing, pharmacy and lab inventory, and clinical records, alongside biometric integrations for staff and patient identification. Where needed, it connects back to ERPNext for finance and reporting.
HOTEL AND RESTAURANT POS
From the front desk to the kitchen, one system.
We support a POS built for hotels and restaurants: table and order management, kitchen order tickets and billing on the restaurant side, with room bookings, room status, housekeeping, guest folios and activity bookings on the hotel side. It connects back to ERPNext for finance, purchasing and reporting.
FEATURED CONSULTANTS
Two people close to the work, backed by a wider delivery team.
Kevin and Ndegi are the two featured consultants on this profile. Legend Soft works with a wider group of consultants and delivery specialists as each engagement requires; these two profiles are the public points of contact shown here.
01 / ERP consultant
Kevin
Kevin works across ERPNext, Frappe, custom applications, Duka.plus POS and stock-taking support, staying close to the operational detail that makes a system useful.
View GitHub profile02 / ERP consultant
Ndegi
Ndegi focuses on ERPNext, Frappe, custom applications and practical systems thinking, helping teams translate business needs into dependable workflows.
View GitHub profileCLIENTS AND WORKING CONTEXTS
Experience across the work behind the numbers.
Our explicitly provided working context includes Arcoverde Kenya Limited, a real estate development and trading firm. The additional marks below are shown as supplied organisation references and portfolio context, not as a complete client list or an unsupported endorsement.
Arcoverde Kenya LimitedProvided working context: real estate development and trading.
Organisation reference supplied by the client.
Organisation reference supplied by the client.
Organisation reference supplied by the client.
Organisation reference supplied by the client.
Organisation reference supplied by the client: animal feed manufacturing and production.
Organisation reference supplied by the client: stock-taking engagement.
Organisation reference supplied by the client.ARTICLES AND INSIGHTS
Notes on making operations more dependable.
Practical writing from the kind of implementation work that sits between people, process and software.
ERPNext in Kenya: what to prepare before implementation
ERP implementation is not simply a software installation. It is a careful agreement about how a business records money, stock, customers, people and responsibility.
Before configuration begins, the most useful work is usually process discovery. Teams should agree on the chart of accounts, item naming, customer and supplier records, approval points, tax requirements, warehouse structure and the reports management actually reads. In Kenya, the finance design should also consider the organisation’s banking, M-Pesa and eTIMS workflow from the beginning. A clear foundation keeps the system useful after go-live.
Takeaway: document the decisions that must be consistent before importing data or training users.
Discuss this with usThe cost of inaccurate stock
Stock variances affect more than the warehouse. They change purchasing decisions, customer promises, cash planning and the credibility of management reports.
A useful stock-taking exercise has three parts: preparation, controlled counting and reconciliation. Items need clear locations and names, count teams need simple instructions, and exceptions need an owner. Once the physical count is compared with the system, the result should lead to action: correct the records, investigate repeat variances, improve receiving and issuing controls, and set a timetable for future counts.
Takeaway: treat stock taking as an operating control with a written follow-up plan, not as a once-off event.
Discuss this with useTIMS and the finance workflow
Tax compliance becomes easier to manage when it is designed as part of the normal sales and invoicing process.
The important questions are operational: who raises the invoice, which customer details are required, when is a document approved, how are credit notes handled, and where is the final record stored? An ERPNext workflow can make these responsibilities visible while connecting sales, receivables, payments and reporting. Integration planning should be based on the client’s actual transaction flow and reviewed with the responsible finance team.
Takeaway: map the invoice journey from quotation to payment before choosing where compliance automation belongs.
Discuss this with usFrom POS to management report
A point-of-sale system is most valuable when the sales record becomes a trustworthy business record instead of another isolated spreadsheet.
Duka.plus POS can support the daily rhythm of retail: selling, pricing, receipts, returns and stock movement. The management value appears when these records are connected to purchasing, warehouse balances, cash reconciliation and finance. That connection helps owners see fast-moving items, slow stock, margins, branch performance and the difference between recorded sales and actual cash.
Takeaway: define the daily and weekly reports first, then make the POS workflow serve those decisions.
Discuss this with usSTART A CONVERSATION